Date: August 22, 2019

Attendees: Amanda Thornton, Tim Tender, Alan Silver, Amanda “Simon” Steimle, Maggie Augustin

Absent: Katy Werginz, Jake Wagner

Squads

Recruiting

• Looking to fill spots in L2. Recruiting is taking LGBT peeps as well as straight people that can be vouched for by other MGHA peeps.
• Mentor mailing list needs to get updated (Amanda and Alan)

HOPS

• Next meeting is last week of August
• Schedule, almost not 100% finalized
• 3 tracks
  • Clinics, 1 intro scrimmage 
  • Couple of clinics, couple scrimmages 
  • Libs is running a spirit “tournament
• Need signup sheet (Tim)
• Captains update 
  • Almost have all

Apparel

• Colors have been chosen and will be kept secret

Gear

• Simon will figure out a date tomorrow for the gear swap
• Should we do a fundraiser – to donate for assistance for gear
  • And where to put the fundraiser – do it on MGHA  public fb page ?

Social

• Group has met
• New player party TBD – Libs’ house
• Other events in pipelines 
• Planning to schedule once a month . through December for now

Treasurer

• Money is dandy
• Dues due date – unknown?

Sponsor

• 2 new sponsor
  • Delta beerlab 
  • Rose pest control
• Rraine will reach out to some as well

Registrar

• People can register with USA Hockey , but they are having issues with their processing system. 
• I’m sure they will get that figured out soon since it affects ALL US  hockey players

Events

Chicago Wolves

• 18 people signed up 
• 17 skaters 
• Need to email them and ask if Chicago Gay Hockey Legaue and see if they will be joining us and plan how we will do this together

LaBahn

• Reach out to Libs Emily Engel 
• Maybe for Blades Against AIDS.
• Maybe league games as well

Blades

• Still waiting to touch base with LaBahn

Pride 

• It Happened and was amazing
• It generated interest 
• We received one new applicant directly
• We met one person wanting to donate gear
• And one person possibly donating money

League 

Membership

• Create announcement to add new members 
• Do that now

Orientation

• Looking to HOPS for some guidance. WIll be discussed at next HOPS meeting

Ride Share signup?

• Hafner suggestion
• Get Hafner to run with the idea 
• Possible exemption from scoreboard duty if you are driving others. 

MG&E Sponsorship proposal for next season

• Amanda and Patrick will be finessing this relationship 
• Sounds like a good idea

Donate button on website

• Need to do this. 
• Ask Randi… Should have Gene do possibly. 

Next Meeting

• Doodle poll being sent out
• Probably week of Sept 9

Date: July 31, 2019

Attendees: Amanda Thornton, Tim Tender, Alan Silver, Amanda “Simon” Steimle, Maggie Augustin, Jake Wagner

Absent: Katy Werginz

Squads

Recruiting

• Maggie and Alan assigning mentors. Need to finish up pairing. 

HOPS

• Composed of 12 members including 3 board members
• Potential schedule was presented to the board 
• Evaluations
  • Looking at self-evaluation process for part of the assessment
  • Possible have a pre-season “tourney”
  • Evaluation takes place throughout the 4-6 weeks prior to team selection. Mostly an informal process until the end of pre-season.
  • We will need to have 2 weeks used for practices be back-to-back. This may be a practice and/or scrimmage. 
• Subbing between leagues
  • This will be allowed. And will be watched closely for L2 players playing in L1. It will be on the captains to make sure their L2 captains are playing down. 
• Everyone playing in L2 will have a goal cap
• Subs playing down from L2 to L1 will be goal capped 
• Defining each league
  • 17 safe and inclusive hockey games
  • Players skating in control of their body while handling the puck and avoiding collision with others. 
  • Skaters can self-select their league, but the Board and HOPs reserves the right to appeal self-selections on the basis of safety
  • Same gear requirement
  • L1 will provide 
    • developmental hockey game
    • Beginner-friendly atmosphere
  • L2 will provide 
    • competitive hockey game
    • An opportunity to improve advanced skating skills and practice advanced hockey strategy
    • Recommended skills to play safely; K8 has levels notes
    • Safety rules; same as previous years, no slapshots
• L2 to be called Blue Square
• L1 to be called Green Circle 
• Season start plan
  • Choose your own path… There will be options during the preseason. These options will include
    • Clinics
    • Evaluations
    • Games
  • Then final selection of teams and practices to end preseason.
• We have 25 people signed up to captain
• Gear Requirements
  • Will be the same for both leagues, at least for first year

Apparel 

• On hold till we know more.

Social

• Planning a mid-August (8/19) meet up and planning
• One of the first  items on their slate will be new player meetup (where and when)

Sponsors

• Only heard back from Beer and Bottle. They WILL sponsor again this year

Treasurer

• Jake needs to get back access to bank account.
• Jake and Amanda need to close previous year account and open new one for this year.

Events

Chicago Wolves Pride Night. 

• https://www.chicagowolves.com 
• Looking to head to Chicago for a pre-game scrimmage
• This would take place October 19. 
• Emily Engel is going to help coordinate this effort 

Blades Against AIDS

• Looking for a date and venue
• Currently eyeing January 19th
• Trying to see if LaBahn is an  option
• Do they have any skate rental options?
• Will wait to reach out to sponsors till we determine venue

Pridefest / Magic

• Date: August 18
• Have a 10×10 area to setup 
• We have a banner
• And we have a canopy
• Simon will email shortly to league and will create a signup form to volunteer

Act ride follow up 

• All went well
• A couple of people backed out day of event though

League

LaBahn

• Discussed the possibility of having one (or more league games at LaBahn
• $250/hr for ice time
• Does certificate of insurance meets UW needs

• Additional costs for A/V?
• Libs to find out more

Logistics

• One more push for captains (Brian B)
• 8 L1 teams (14 players per team) 
• 6 L2 teams (14 players per team)
• Why more L1 teams?
  • Prioritize
    • Inclusivity
    • Beginner opportunity
    • Equity of players per team
    • Suck it Toronto
  • Deprioritizing
    • Double rostering
    • Sibling teams
    • In order to mitigate concerns 
• With 8 team in L1, we would be basically take up 4 time slots on one rink.
• We are planning the first time slot will be 5:00 with the exception of the following dates 10/27, 11/3, 12/1, 2/16, 2/23, when we will need to start slightly later due to the Capitols playing. 
• A conduct committee will be set up per league to handle any issues

Website 

• IT patching and such will be scheduled after season starts

Registrar check-in

• USA hockey is having problems with registrations. Assume it will get fixed soon since this affects so many people. 
• At worse, we have a pile up and will need to process at a later date

Date: July 10, 2019

Attendees: Amanda Thornton, Tim Tender, Alan Silver, Katy Werginz, Amanda “Simon” Steimle, Maggie Augustin, Jake Wagner

Absent: None

Big welcome to Jake who missed the inaugural 2019-2020 board meeting. 

Board mantra of the month
Can’t outrun a cheetah… the cheetah’s gonna get ya

Action Items from June meeting

Went through Action Items which was tantamount for committee chairs to get their groups formed.

unt for committee chairs to get their groups formed.

• Tim – HOPS
• Simon/Katy – Gear Squad
• Amanda – Apparel Squad
• Amanda/Maggie – Recruitment Squad
• Maggie – Social squad
• Maggie – Sponsorship Squad

Handoff of duties:

• Zach handed off treasury duties to Jake
• Zach handed off Blades Against AIDS duties to Simon
• Witte handed off secretary duties to Alan 

Registration opened for next season. 

• Current players and new players have been paying deposits. As of the meeting, 108 people were registered for the next season.

Website

• Only a small amount of work was done to increase performance with the website. We were looking to accomplish more, but…. Resources were lacking. 

Committees

HOPS

Will hold first meeting 7/15. Currently have 9-10 members including some fresh blood with some diversity of beginner skaters and advanced. There were some options we thought HOPS should discuss.

• Videos for drills and skills on our website (Chuck McCain to take the lead)
• How to organize clinics for new players
• Possible ways to organize scrimmages for L1 and L2. Should we mix them up?
• Should we use clinics to help place people in L1 and L2?
• Any optional gear requirements (shoulder pads) for L2?

Sponsorship

• Glass Nickel Pizza, Dexters, Bear and Bottle know that we are moving to the Middleton rink. Haven’t heard back from them yet

Social 

• Nothing to report

Gear Squad

• Want to plan an earlier swap especially for new players (in August maybe)
• Possibly use parking lot of Pure Hockey
• Speak with Pure hockey about having a discount day the same day for MGHA players

Apparel Squad

• Team hasn’t formed yet.
• Have a super secret color picked out for T-shirts
• Have been in contact with the company we will use. 

Rink – Cap Ice

• No schedule yet. We will need to wait till August 1 for scheduling ice. 
• Can go forward and change our P.O. Box to Cap Ice now

Registration

Recruitment Team

• Amanda Thornton, Maggie Augustin, Gene Zadzilka, Nick Raffa, Patrick Farabaugh, Randi Hagen, Katy Werginz, Lauren Perucco, Quinton Crossley, Bryan Zaramba, Heather Dzick, Alan Silver
• We had 1st meeting June 22nd
• 2nd meeting scheduled for 7/13
• Started reaching out to new recruits on 7/1

Current Players

• After 7/17, any current players who have not paid their deposit will go back into the waitlist 

Financial  Aid will be handled by Amanda and Jake

Simon will be handling USA hockey registration

Events

Pridefest

• Simon has us registered.
• We are waiting to hear back from Angie with further information

Blades Against AIDS

Trying to determine when and where to hold it. Nothing is planned yet. But the feeling was fall was a better time of year. Cap Ice and Oregon were put forth as option rinks. We need to double check skate rental options at Cap Ice. 

Act Ride 

• To be held on July 28th at Lake Farm Park
• We are looking for MGHA to staff a table for closing ceremony from lunch till late afternoon. The route closes at 3:00 
• An email will be sent to mgha-announce for volunteers

League Play Queries 

Discussed several challenges with having two leagues and they are ongoing and will be open to discussions with HOPS

• How to handle goalies with respect to L1 and L2 
• Should L1 and L2 be sibling teams
• Will players be able to sub between leagues 
• Written recommendation from HOPS about what skills are needed to play in L2. 
• Seek out captains (both leagues) and bench coaches (L1)
• How scrimmages and clinics will work before the season starts. Will they be helpful to give a player insight into which league(s) they should play in?
• Determine what to replace challenge games with
• Should 2 goal limit stay in place for L2 and L1
• Should any higher level players playing in L1 be capped at 1 goal
• Forming a conduct committee for each league compromised of the captains from that league and a board member to help facilitate. 
• Looking for new names for L1 and L2 since that is confusing as well
• Look into possibility to play a game or two or three at LaBahn

Membership

• Send email to league asking for nominations of those eligible for membership (must be in the league for a year to be considered)
• Set up voting for said membership
• No date for vote scheduled yet.

Next Board meeting

July 30th at 6:30 PM

Date: June 12, 2019
Attendees: Amanda Thornton, Tim Tender, Alan Silver, Katy Werginz, Amanda “Simon” Steimle, Maggie Augustin, Andi Vertz, Zach Nelson-Houstin, Randi Hagen
Absent: Jake Wagner

Board positions were selected for:
President – Amanda Thornton
Treasurer – Jake Wagner
Secretary – Alan Silver

Other board members’ positions will be coming shortly.

Website
Randi gave a thorough overview of how the website works. There was a lot of effort and detail that goes into the site and a lot of good documentation. New board members were given access to the site based on their new roles on the board.

Discussion for the website also included the issues of slowness and response time. We will be looking at ways to fix these issues.

We discussed some of the possible logistical issues with the website since we are moving to two divisions. Some of those queries are:

• Can you sub cross division
• How do people sign up for multiple divisions
  • Adds multiple fees
• Need to have two leagues on the websites

Gene Zadzilka will be brought in to help administer the website and give Randi much needed support.

Recruitment
The recruitment process was discussed a lot. There is a lot of details involved how new recruits go through the system from filling out a player interest form until coming into the league. We will be heavily recruiting this year as we may balloon up to 12 teams. We will need to ask additional questions during signups for next season. Amanda will be setting up a meeting for the recruitment committee.

Signups for 2019-20
We will be looking to open signups for 2019-20 in the very near future. We need to also add in additional questions about which division(s) people would like to play in. Alumni players will be notified of the structural changes and asked back to the league. An $80 deposit has been established.

Blades Against AIDS
Simon will be taking lead on it this year.

Pridefest
Simon will take lead on it this year. She will be registering MGHA shortly.

Committees

• Recruiting – Amanda Thornton will take the lead.
• HOPS
  • Tim Tender and Katy Werginz will be co-leads
  • Want to make sure people are heard on safety and 2 divisions
  • Possibly outsource clinics
  • Possibly outsource evaluation
• Social
  • Maggie will lead.
• Sponsorship
  • Maggie will lead.
• Gear
  • Simon and Katy will lead
  • A lot of help from Chris and Dani
  • Andi will start the reorganization of orange box to Cap Ice
• Apparel
  • Amanda takes lead
• Conduct
  • Amanda will delegate a course of action

Next Meeting
July 10 at 6:30