Author: Eric Witte

December Board Meeting Minutes

December 6th, 2018:

Recap of Season thus far:

  • High level of play. Lot faster than previous seasons
  • Few incidents of overly aggressive play. Ops on duty to remind all teams to play within skill level
  • Few people/team bonding problems

Survey for captains and all players to come around the holiday break

Conduct Form to be posted on the website

  • This will be used for official incident reports of misconduct
  • Outline of the process to be followed

Town Hall Meeting format discussed

New lawyer for the league required

Player swap out for mid season outage, should leave the team fairly even to what it was

Last minute subbing issues

  • Ops on duty to help as best as possible

Challenge Games:

  • Need to call out when players are signed up for inappropriate levels
  • Bench coaches for beginner game, volunteer sign up slots

Potential Cap Ice Game day

Lot of web site hosting issues

Next meeting for shortly after the new year

September Board Meeting Minutes

Recruiting

  • A few slots opened up, working on pulling from the wait list.

Review Of Opening Night

  • Went well, very well attended

Conduct Committee update

  • Still under discussion for code of conduct and review process
  • Sam has offered to help with that
  • Essay contest rules
  • Member and Board voting format TBD

Budget Discussion

  • Insurance discussion

Blades Against Aids

  • Discussion on prep and plans
  • Get volunteers
  • Discounts for helping out
  • Vendor tables were discussed
  • Possibly beer?

Sponsorships update:

  • Dexter’s
  • Bear & Bottle
  • Wellness
  • Glass Nickel
  • Sham is a no

Gear Swap update:

  • Went well
  • Everyone got at least something
  • Gear remainder to be returned to Chris and Dani when possible (thanks!)

HOps:

  • Evals are coming up and working on getting demoers to show of skill tests
  • Coaches secured for clinics
  • Plans for practices for captains will be included

Cap Ice Update:

  • Could potentially try there for end of season play
  • Possibly scrimmage on cap ice and watch a game after.
  • See how the league feels about it

Misc:

  • Amanda handled some tough conversation
  • Mid season surveys to talk to people about how everything is going and get a feel for changes maybe mid season
  • Change our logo? No was the current response
  • League affiliated skills page to be collected at some point. People with skill sets or small business that work with the league (or play in it)
  • Follow ups

 

August Board Meeting Minutes

AGENDA:

  1. Parade
  2. Recruiting Updates
  3. Gear
  4. Mentees and New Skater Day
  5. HOps update
  6. Apparel
  7. Sponsors
  8. Conduct
  9. Misc

 

Parade :

Kate will be at the tent from 12 to 2 and Maggie has 2 to 4

12:10 is meeting standing time (70th) in line

Wear Jersey’s 

Ice for blades against aid is October 14th from 3-5 and there will be fliers to disperse about it

We discussed the police ban for the march

Recruiting Updates / Gear

Full up, working on getting gear for 18 folks

20 new recruits as compared to 10 last year

Gear swap on September 2nd

New skater day/Mentee/Mentors

Attend September second week (after the 9th). Held at Libs’ house

HOps Schedule updates

The 9th is the first skills clinic. This will be orientation and also how to put on your gear for a lot of folks.

16 games, 5 challenge, 3 skills, champ on 4/7

Captain Update

Captain Pairs selected

Evals will be looking for skate demoers so HOps can be in shoes on the ice instead of skates for the full duration.

Apparel Update

We have hoodies, the rest is ordered.

Sponsors:

Two of our normal, Dexter’s And Glass Nickel

Aiming to get Bear and Bottle, and return Shamrock to the fold.

We need logos to put on the shirts

Conduct:

Maggie’s Whimsical Ethics committee (not the real name)

Maggie is working on establishing an official code of conduct and ways to handle infractions in the league so we have an official policy to point to.

Unsportsmanlike conduct etc.

Aiming to also standardize member and board elections for next year

Misc:

Quick Books is apparently great.

Next Board Meet:

After first orientation/skills day

 

 

July Board Meeting Minutes

July Board Meeting 

ByLaws modification

  • Gender neutral they from he/she. Unanimously accepted

Review from Pride Prep Committee

  • Banner
    • Amanda is ordering this
  • Getting parade members
    • Witte to send out recruitment for parade and booth after
  • Other considerations, such as timing, location in parade, getting in the parade
    • Amanda and Zach to
  • Fliers may be constructed to handout

Recruitment follow-ups

  • We have enough goalies! 
  • We are nearing capacity for players, rest expected to be filled soon

Apparel / Jerseys / Socks

  • Amanda is looking into jersey pricing
  • Socks and hoodies to be ordered as well

Ice location

  • Another arena offered to host us. Board determined it was too late in the pre-season planning to switch for this season, but may be considered next year. Many factors to discuss

HOps season schedule updates

  • Schedule has a first draft. Season will be as long as last year with one additional week.
  • 5 Challenge games
  • Championship early April
  • Season starts early september
  • Financial Aid form is available on the site now!

Treasury Update

  • Quickbooks will be used henceforth.
  • Other financial updates and considerations for upcoming season

Miscellaneous

  • Mentor program, currently selecting mentors. Recruitment email with code of conduct to follow. Thanks to Logan for assisting with this
  • Notarized statement needed to register official lawyer status
  • Orientation on the league
    • Discuss with K8
  • Gear Swap
    • Andi to work with Chris/Dani to organize
  • Maggie to follow up with social committee organization and work with Zach on the Blades Against Aids organization
  • Andi is tracking Hockey registration numbers and when fees are opened up, number should go to Andi.
  • Next meeting will be at Andi’s August 16th

2018-2019 Board Duties

Hey all!

The board members have selected their titles and duties. If you are curious as to what those might be, please mosey on over to “About the Board”

Hope you all are enjoying the weather, and if you are in need of a hockey fix, don’t forget about summer scrimmages! Subbing opens on 7/8.

If you are hankering to play again this season, make sure to pay your dues or contact Zach, our Treasurer at treasurer@madisongayhockey.org.

Apologies for the belated announcement on this, the Cool Whip will most likely have words for the Secretary.

Sincerely,

Witte, the Secretary.

Board Transition Meeting Minutes 6-11-

MGHA Board Transition Meeting

Date: June 11th, 2018

Location: Witte’s House

Agenda

  • Website Orientation with Randi, The Hockey Viking Princess
  • Required positions discussion and general selection of duties
  • General Education from the Old Board
    • Expected upcoming issues
    • Unexpected things that came up last year
  • Must dos in the near future
    • Ice time discussion
    • Recruiting and signups
  • Next board meeting time and location
  • Follow-Ups & Miscellaneous

Website Summary with Randi:

Went over basics of website tools and new responsibilities. General message, familiarize yourself with the website tools and be cognizant of what buttons you are clicking on as some are a lot harder to undo.

Update email lists and access for new board/old board

Positions Discussion:

Required positions are President, Treasurer, & Secretary. Vice President has responsibilities according to the ByLaws and should be a position as well.

Positions were discussed and they are as follows:

Treasurer

Zach Nelson-Houstin has been officially nominated and accepted the role of Treasurer. He will assume responsibilities from Shelly Kennedy.

Secretary

Eric Witte has been officially nominated and accepted the role of Secretary.

He will assume the role from Sara Colopy.

President

Amanda Thornton and Tim Tender were both considered for President. Amanda was nominated and accepted the role of President. She will be taking over from K8 Walton.

Vice President & Hockey Ops Director

Tim Tender was nominated as Vice President and accepted the role. Tim will be assuming responsibility from Matthew Dorris. Included in this role will be running and directing the Hockey Ops committee and the responsibilities that entails.

Cool Whip

Andi Vertz discussed a position of making the board stay on task and to make sure that league tasks are accomplished. The proposed titles of this position are as follows:

“Board Whip, Cool Whip, Minority Whip, Task Master, THE Cool Whip.” The tentatively accepted title is “Cool Whip” with Andi having the option to retitle as they see fit. One primary task is to prevent Amanda from overdoing it.

Member Relations Liaison

Maggie Augustin was nominated for a role involving managing efficiency with league members, complaints and maintaining a smoothly operating league. Maggie will come up with an alternate title of her choosing but tentatively proposed titles were Internal and External Relations Manager, Social Liaison with Business and the temporarily selected “Member Relations Liaison” with the option to be renamed by Maggie as she sees fit.  Tasks to include making sure people are aware of the social sponsor, fielding complaints from members and players alike on league issues and interpersonal (with assistance if needed of course). To reach out to sponsors, own Facebook page responses from businesses and forward on questions as appropriate..

General Education from the Old Board

Sage wisdom was passed on by departing members of the board warning of foreseen issues, some unforeseen circumstances and an awareness of the level of responsibility board members possess.  Full documentation in extended notes for board members.

Primary concerns were maintaining the objective of the MGHA and also not getting in trouble with the government, mainly through managing finances properly to maintain non-profit status and filing taxes as appropriate.

League recruiting policy was discussed as well as increasing size and ice time of the league. Limitations of goalies discussed and availability of ice time and keeping the league cohesive.

Must Dos:

Reserve Ice time (Done prior to meeting)

Send recruiting email with information about 5 dollar registration increase to cover last few years of ice and ref cost increases. (Done 6-12)

HOps committee to begin discussing ice schedule for upcoming season

Emails and such to be updated by Randi and other board members

Gear box discussion, Dani and Chris have kindly offered to store gear. May host gear swap. TBD and possible totes needed to assist in transport

Conduct Board to be formed to formalize complaint policy and concerns over interpersonal issues with ability to redress by accused.

Next Meeting Time and Location:

Next meeting shall be held in mid July as determined by doodle poll. Likely location at Tim’s place.

Follow Ups:

  • Registrar needed, determine how to gather USAHockey numbers more efficiently
  • Familiarize yourself with the website
  • Gear Swap organization
  • Gear Inventory (speak with Dani and Chris)
  • Form a Conduct Board and formalize review process for incidents
  • Consult website timelines to make sure nothing is forgotten
  • Add donation option to website

Amanda (President):

Send out recruiting email (Done 6-12)

Andi (Cool Whip):

Organize or help Amanda get new Pride Banner ordered, work with Maggie on this too

Maggie (Member Relations):

Contact social group about Organizing for Parade. Inform board if we need anything before July meeting Parade related

Randi (Hockey Viking Princess):

  • Get access to the google account to everyone. K8 may have done this actually.
  • Assist in general website issues (such as email assignments etc as Randi always does)
  • Encourage/remind us to improve the scorebox assignment algorithm

Tim (Vice President and HOps director):

  • Gather minions (hockey Ops committee)
  • Begin considering season schedule to be discussed further at July meeting

Witte (Secretary):

  • Publish meeting minutes 
  • Send out doodle poll for next meeting in July

Zach (Treasurer):

  • Transfer account and PO Box access from Shelly and K8
  • Follow up on Blades Against Aids committee in prep for season start